Tournament Administrator – The PGA in England (East)

About Us:
Established in 1901, The PGA’s mission is to improve the personal and professional lives of its’ Members through its’ strategic principles of providing world class services, influencing and delivering through its Members and delivering exceptional prestige standards. The PGA is seeking to recruit a Tournament Administrator to provide administrative support at PGA Regional & County tournaments, supporting the tournament team where appropriate and to provide administrative support to the Regional Manager and Tournament staff in the day-to-day operations of the Region.

About our People and our Culture:
Our values of being professional, respectful, supportive and acting with integrity are reflected in our people, our environment and are at the heart of all we do. Our traditions and heritage are important as we embrace new and progressive ways of working.

What We Offer:
Up to 25+ annual leave and a holiday purchase scheme; Pension Scheme with a 5% Employer Contribution. After a qualifying period access to our Private Medical Insurance, Group Income Protection Scheme, Life Assurance and Company Sick Pay Schemes; 24/7 Employee Assistance Programme for your mental, financial and physical wellbeing; Remote working; Access to tailored learning opportunities though our bespoke platform; and a discount scheme offering savings on shopping, leisure and dining.

The Role:
To always act as an ambassador of the PGA, promoting key organisational messages and always presenting the Association, PGA Members, Partners, and golf in a positive light.

To provide comprehensive administration to support regional activity including:

• Responsible for overall event administration/day-to-day set up and use of Tournament Management software (Blue Golf)/ensure all pre-event administration deadlines are set and met.
• Coordinating the dispatch of incoming and outgoing correspondence for the department.
• Responsible for the stock levels of stationary, administration equipment/petty cash.
• Responsible for the security and storage of confidential, personal, and sensitive information/cheque payments.
• Compiling tracked entry reports against pre-determined targets and coordinating pre-planned measures of promotion to meet or exceed targets.
• Ensure the accurate and timely processing of entries/reconciliation of fees with PGA Accounts.
• Overall administration of Tournament Regulations.
• Ensure the timely production of prize fund schedules.
• Track the use of SMS facilities through Blue Golf and ensure standardised and appropriate use of this facility.
• Responsible for Blue Golf preparation, competitor approval, accounts, and invoicing.
• Coordinate accurate and relevant statistics relating to tournaments..
• General office duties (photocopying, filing, post etc).
• To assist PGA Regional staff in the field at any PGA Administered event.
• Minute taking and circulating minutes/prepare/circulate agendas.

Role Requirements: Education/Qualifications/Key Competences/Personal Profile:

• Excellent IT/admin skills including Microsoft Office
• GCSE or equivalent in English and mathematics to demonstrate a good level of numeracy and literacy.
• Experience in database management (BlueGolf)
• A knowledge of the game of golf
• Abiliity to work as an individual or in a team
• Flexibility and excellent organisational skills
• Able to plan and prioritise work against strict deadlines
• Business focused, understanding the needs of the business
• Proactive attitude to problem solving
• Excellent communication skills (written and verbal)

How to Apply:

1. Request a job description from Jennifer.hewison@pga.org.uk the job description will provide you with further details about the role.
2. Send your CV with a cover letter that very clearly details how you meet the role requirements listed above and those within the job description. Your covering letter is an important part of the application process and provides you with an opportunity to set yourself apart from other applicants.

The closing date for applicants is 12 noon, 17 May 2024. Interview date to be confirmed. If you need any adjustments or additional support with your application please let us know.